Syndromic Surveillance Reporting

Measure: The MIPS ECClosed Eligible Clinician: a Medicare provider who qualifies for MIPS participation is in active engagement with a public health agency to submit syndromic surveillance data from an urgent care setting.
Reporting To meet this measure, the MIPS eligible clinician must attest YES to being in active engagement with a PHA to submit syndromic surveillance data from an urgent care setting. For multiple registry engagement, report as YES If there is active engagement with more than one syndromic surveillance registry.
Exclusions

Any MIPS eligible clinician meeting one or more of the following criteria may be excluded from the Syndromic Surveillance Reporting measure if the MIPS eligible clinician:

  1. Is not in a category of health care providers from which ambulatory syndromic surveillance data is collected by their jurisdiction's syndromic surveillance system.
  2. Operates in a jurisdiction for which no public health agency is capable of receiving electronic syndromic surveillance data in the specific standards required to meet the CEHRTClosed Certified EHR Technology, an EHR that conforms to the ONC's Health IT Certification Program criteria and standards definition at the start of the performance period.
  3. Operates in a jurisdiction where no public health agency has declared readiness to receive syndromic surveillance data from MIPS eligible clinicians as of 6 months prior to the start of the performance period.

ECs interested in exchanging data with a public health agency (PHA) should contact Sevocity Support to begin the process of a new interface setup. Interface setup requirements and fees vary per request.

The ability to create a syndromic surveillance data file in Sevocity is available only from the Urgent Care encounter type. Clinic Administrators can enable and disable the Urgent Care encounter type by going to Tools > Preferences > CLINIC User > Encounter Types

  1. From the Urgent Care encounter, click the Syndromic Surveillance Data button
  2. Select a message type: Registration or Discharge
  3. Select the patient’s County of Residence
  4. Click Export
  5. Type a name for the file and click Save to save to a local machine

The encounter data is exported as an HL7Closed Health Level-7, a set of international standards for the transfer of data between Health IT systems output file that can be used for submission to a public health agency.

CMS defines active engagement as the process of moving towards sending production data to a public health agency (PHA) or clinical data registry (CDR), or sending production data to a PHA or CDR. "Production data" refers to data generated through clinical processes involving patient care, and it is used to distinguish between data and "test data" which may be submitted for the purposes of enrolling in and testing electronic data transfers.

Active engagement may be demonstrated in one of the following ways:

  • Option 1 – Completed Registration to Submit Data: The MIPS eligible clinician registered to submit data with the PHA or, where applicable, the CDR to which the information is being submitted; registration was completed within 60 days after the start of the MIPS performance period; and the MIPS eligible clinician is awaiting an invitation from the PHA or CDR to begin testing and validation. This option allows MIPS eligible clinicians to meet the measure when the PHA or the CDR has limited resources to initiate the testing and validation process. MIPS eligible clinicians that have registered in previous years do not need to submit an additional registration to meet this requirement for each MIPS performance period.
  • Option 2 – Testing and Validation: The MIPS eligible clinician is in the process of testing and validation of the electronic submission of data. MIPS eligible clinicians must respond to requests from the PHA or, where applicable, the CDR within 30 days; failure to respond twice within a MIPS performance period would result in that MIPS eligible clinician not meeting the measure.
  • Option 3 – Production: The MIPS eligible clinician has completed testing and validation of the electronic submission and is electronically submitting production data to the PHA or CDR.
  • The definition of jurisdiction is general, and the scope may be local, state, regional or at the national level. The definition will be dependent on the type of registry to which the provider is reporting. A registry that is "borderless" would be considered a registry at the national level and would be included for purposes of this measure.
  • ECs who have previously registered, tested, or begun ongoing submission of data to a registry do not need to "restart" the process.

Return to 2020 MIPS Promoting Interoperability Measures

 

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